Compliant Archiving2025-08-06T18:26:45-05:00

Compliant Archiving. Effortless Retention

Empower your organization to meet regulatory and business requirements with secure, automated archiving for Microsoft 365. Achieve peace of mind knowing every email and document is preserved, tamper-proof, and instantly discoverable—streamlining compliance, e-discovery, and data lifecycle management.

Compliant Archiving

Secure, Compliant Email Archiving Made Simple

Preserve business-critical email with confidence. This cloud-based archiving service meets regulatory requirements, streamlines e-discovery, and keeps historical data accessible—without adding infrastructure or overhead.

  • Supports regulatory mandates with automated retention policies.
  • Offers unlimited, tamper-proof cloud storage per user.
  • Speeds up discovery with accurate search and legal hold tools.

Preserve Email Integrity Outside the Mailbox

Your email is securely archived in a cloud-based, tamper-evident repository completely isolated from your live mail system. This ensures every message stays intact and easily retrievable—protected from corruption, accidental deletion, or any loss—providing complete email data integrity.

By offloading archived emails from your primary mail servers, you reduce storage costs and enhance system performance. Users can stay within mailbox limits without relying on PST files or risky manual deletions that may compromise compliance.

Meet Regulatory Obligations with Confidence

Granular, policy-driven retention ensures every email is securely archived for the correct duration—supporting compliance with regulatory mandates and enabling auditable proof.

Every message receives complete chain-of-custody tracking for quick, reliable verification during audits or legal reviews.

Simplify e-Discovery and Audit Response

  • Advanced search and tagging tools enable efficient navigation of large email archives

  • Indexed archives provide fast, precise retrieval for complex discovery and audit requests

  • Reduces response time and effort during investigations

  • Securely place data on legal hold when required

  • Export archived emails safely for review or disclosure

Access Archived Mail From Any Device

Users can view archived messages anytime, from any location—whether through Outlook, a desktop client, or a web browser. Integrated tools support seamless access alongside live mail, with offline availability through local caching.

  • Risk Reduction. Reduces legal and regulatory exposure by ensuring consistent, automated retention across all users and departments.
  • Operational Focus. Frees internal IT teams from manual archiving and retrieval tasks, allowing them to focus on higher-value strategic initiatives.
  • Continuity Assurance. Strengthens business continuity by keeping historical email data accessible at all times, even during outages or transitions.
Compliance Ready

Designed for Regulated Industries.

Cloud-First Archiving

Fully cloud-based and centrally managed, the service requires no software or hardware installation. Archiving is handled on a per-user basis with no limits on retention or storage. Built on a secure global infrastructure, it offers streamlined oversight and effortless scalability.

Compliant Archiving

Frequently Asked Questions

This section addresses key questions about system compatibility, user access, message capture methods, and how archived data is managed across platforms.

Can the archiving system capture email from platforms other than Microsoft 365?2025-07-26T15:34:45-05:00

Yes. It supports all standards-compliant email services, including Google Workspace (formerly G Suite), Exchange, Domino, GroupWise, and any other platform that allows SMTP journal forwarding or IMAP/POP3 access.

How are instant messages archived and stored?2025-07-26T15:34:05-05:00

Instant messages from Microsoft Teams (formerly Skype for Business and Lync) can be archived alongside email, keeping all communications in one secure, searchable repository for compliance and e-discovery.

Is there a way for employees to access their archived emails within Outlook?2025-07-26T15:33:26-05:00

Yes. The Outlook add-in allows users to search, view, and interact with both mailbox and archived data from directly within their Outlook client—no separate login or tools required.

Can archived messages be organized or labeled for future reference?2025-07-26T15:32:44-05:00

Individual messages can be tagged during search and review, allowing teams to group, classify, and revisit specific message types or topics across cases or compliance projects.

Does the platform support journaling or real-time capture of email?2025-07-26T15:32:06-05:00

Yes. New messages are captured at the time they are sent or received using SMTP journaling, ensuring an unaltered copy is archived immediately and securely.

What if we need to archive messages from older systems or third-party servers?2025-07-26T15:31:18-05:00

The platform supports IMAP and POP3 retrieval, enabling organizations to ingest legacy messages or messages stored on third-party servers without disrupting operations.

Can archived instant messages be searched and retrieved alongside email?2025-07-26T15:30:41-05:00

Yes. All archived communications—including Teams messages—are indexed and searchable through the same interface, making it easy to locate relevant content regardless of format.

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